LDCC New Course/Program Implementation Processes and Procedures

Process for Approval: (for more than 25% change) to a Program:

1. Complete the GADIE and the LDCC Curriculum Proposal Form and submit to the Vice Chancellor of Education and Student Service (VCESS) (anyone can initiate this).

If all components of the GADIE and the LDCC Curriculum Proposal Document are not complete, it will NOT be reviewed.
- GADIE
- Curriculum Proposal Form

(If curriculum changes are less than 25%, the curriculum committe forms will be submitted to the Director of Institutional Effectiveness directly.)

2. Once the new program, new courses, revised program, or revised course is approved for review, it will be submitted to the curriculum committee.

3. After the curriculum committee has submitted recommendations, it is sent to the VCESS for internal approval and posting the ICC for 10 days and review by the college

4. After internal approval, it is submitted to LCTCS Board of Supervisors for approval.

5. Once approved by LCTCS, it is submitted to Board of Regents for final approval.

Programs only:

6. Once all approval processes are in place, a Substantive Change (50-100% new content) for a Program is submitted to SACSCOC for approval.

Please note, that if we make more than 25% change to any level of a program in one semester, it is considered a required notification. We are also required to internally track course changes that are less than 25% per term for a program and have those internal documents ready for SACSCOC reviews.
For a program to begin with the changes in the Fall Semester, SACSCOC must receive the completed documentation by the January 1st deadline. For the program to begin with the changes in Spring Semester, SACSCOC must receive the completed documentation by the July 1st deadline.

7. Upon SACSCOC notification to the school regarding approval, the Financial Aid Office, the Registrar’s Office, Student Enrollment, and other divisions will be notified the program has been approved and can add the program in banner, and we can begin to advertise and enroll in the program.

We cannot advertise, enroll, or offer any Financial Aid for a new program prior to the approval by SACSCOC.

Curriculum Manual

AGENCY	TYPICAL MEETING MONTHS	SUBMISSION LEAD TIME	KEY DEADLINES/USE CASES
LDCC CURRICULUM COMMITTEE	As Needed	4-6 weeks before meeting	Program/Course initiation, modification, internal review
lctcs	Feb, Apr, Jun, Aug, Oct, Dec	4-6 weeks before meeting	Program initiation, modification, internal review
bOard of regents	Jan, Mar, May, Aug, Oct, Dec	3-4 weeks before meeting	New programs, terminations, credit hour changes
sacscoc	N/A - rolling review	Fixed: Jan 1 / July 1	Substantive Changes