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Clock to Credit Hour Conversion

Clock to Credit Hour Regulations

The federal regulations information regarding reduction of payable financial aid credit hours if you are admitted to one of the following programs of study is listed below. These programs do not lead to an Associate Degree; therefore, according to federal regulations, institutions must complete a clock to credit hour conversion when awarding federal financial aid (Federal Financial Aid includes Pell Grants, Federal Direct Student Loans, and Federal Work-Study).

Programs of Study

  • Automotive Technology
  • Air Conditioning & Refrigeration
  • Barber Styling
  • CNC Operator
  • Diesel Powered Equipment Technology
  • Electrician
  • Practical Nursing
  • Patient Care Technician
  • Welding
  • Medical Assistant

According to the Department of Education’s Clock to Credit Regulations that have been in effect since July 1, 2011, programs that do not lead to an Associate’s Degree must use the clock to credit hour conversion formula. For these programs, institutions must determine the actual number of “payable financial aid credit hours”. This determination is made by dividing the total number of clock hours in a course by 37.5. The result is the new total credit hours for the course in which financial aid will be paid. We must use this total when calculating awards and determining the 150% attempted hours.

Example: If you are enrolled in a 3 credit hour course that has 75 clock hours, we would divide 37.5 into the 75 clock hours (75/37.5=2.0). You would end up being eligible for only 2 financial aid credit hours.

The Office of Financial Aid has created a table for instructors to use when scheduling courses and Financial Aid Advisors to use when determining Pell grant awards. This table contains specific course names with their actual number of “payable financial aid credit hours” for those courses. These payable financial aid credit hours determine how much your Pell grant award will be based on Department of Education’s Clock Hour to Credit Hour Regulations. The reduced hours may result in reduced federal Pell grant and/or federal student loan awards.

We hope this information is helpful to you as you begin your enrollment at LDCC. You may contact the Office of Financial Aid at your local campus or contact Monroe Campus's Knight Center at 318-345-9003, if you have additional questions.

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