Withdrawal and Resignation

Withdrawal from a Class

A "W" grade is given when a student withdraws from a class after the final date of add/drop has passed but before the date designated on the semester calendar for this purpose has passed. After that date, students may not drop a course. Students must withdraw by completing the form in the Knight Center at the Monroe campus and Student Services at campus locations. Students who stop attending without officially withdrawing may receive an "F" in those courses. A student may be dropped from one or more classes or from the rolls of the college if the dean considers such an action to be in the best interest of the class or the college. In such a case, the dean will decide whether the student will be given a "W" or a "F".

Resignation for the College

To resign from the college with a grade(s) of "W", the student must complete the appropriate form and have them signed by the necessary school officials prior to the date indicated on the academic calendar. Resignation from the college after the refund period will not reduce the student’s financial obligation to the college and may affect eligibility for continued financial aid.

Request for Special Consideration

Approval of a request to drop a course or resign from the college after the date designated on the academic calendar may be granted by the dean for reasons stated below and only if the reasons can be officially documented to show direct due cause. If approval to drop a course is granted, the student must have also been passing the course immediately prior to the hardship, and must have applied for the approval immediately after the hardship or illness ended. The grade assigned will be a "W". If the dean allows the student to resign, a "W" grade will be assigned in all courses. If the request is approved, the dean will notify the instructor and registrar. Examples of these cases are as follows:

• Illness/injury—The student must provide a letter on official stationery from the attending physician stating that illness or injury will render the student unable to complete the course, or will cause the student to miss a significant number of days so as to make it difficult to successfully complete the course. A hospital bill may also be used.
• Death of an immediate family member which caused undue hardship and renders the student incapable of completing the course. The student must provide a copy of the death certificate and obituary stating relationship to the deceased or letter from attending clergy.
• Natural disaster or exceptional traumatic event (documentation will be required). The student must provide a written explanation of extenuating circumstances providing this event caused the student undue hardship.
• National Defense—the student must provide a copy of official military orders. Grades of "F" may be assigned to students who do not complete the enrollment period and who have not officially dropped their courses or resigned.